Export a design as a picture, document or diagram text

Save a design as PNG or SVG, as a PDF, Word or Markdown document, as Mermaid text or as a file to import again.

In short

Export saves a design outside the Designer: as a picture, as a document for people who do not use it, as diagram text or as a file to bring back. One menu holds every choice, for the design alone or with the designs it links to.

Before you start

Who: anyone who can open the design.
Plan: Designer is part of every plan, Free included. The Free plan limits how many designs a workspace keeps; Plan & usage shows the limit and what you hold.
First: nothing. The export is of the saved design.

Steps

Open the design and press "Export".
Choose from "Picture", "Documentation", "Diagram as code" or, for a workflow, "Tests".
Wait for "Preparing the export…". The file is saved to your device.

What each choice gives you

Good to know

Each design in a PDF or Word file starts with "Picture of the design". In the PDF the picture stays sharp at any size.
A design's documentation ends with a table "Requirement IDs, tags and properties" for the parts or steps that carry any, and a "Requirements" table when the design lists requirements.
Linked designs are the workflows it runs, the designs it refers to and the architectures that draw its components. Only those you may open are included, up to 20.
You can export a design you can open. Nothing changes in the design.
A scheduled "Design contents" email reads the design as it is saved when it is sent, and reaches only people who may open the design.
What happens next: the file is saved to your device and nothing is sent to anyone. A file outside {{brand}} follows no access rule, so check who you pass it to.

If something goes wrong

"The picture could not be drawn. Try again."
"Only the first 20 linked designs are included." - export the rest from their own pages.

/help/designer/export-and-implementation-prompt
/help/designer/requirement-ids
/help/designer/custom-properties