Find a time for a meeting

See when the people of a meeting are busy and take the first time that suits everyone.

In short

On an event or a focus block with people, "Find a time" shows when each of them is busy and the first time that suits everyone - inside their working hours and clear of their meetings, approved time off and outside-calendar busy times. Only when someone is busy is shown, never what.

Before you start

• You can edit the calendar the meeting is on.
• Busy times are shown only for people in that calendar's organization; on your own calendar only yours are.

Find a time

1. Open the meeting, or start a new event, and add its people.
2. Choose "Find a time" under the people.
3. Read the first time that suits everyone, or step through the days to see who is busy when.
4. Choose "Use this time" to fill in the time, then save the item.

If something goes wrong

• "Nothing suits everyone": try a shorter meeting, fewer people or a later day.
• Someone is "not shown": they are not in the calendar's organization, so their busy times stay private.