Plan your week and month

Schedule on the week grid, choose which calendars show and read the month.

In short

Week shows seven days on a grid where you schedule by typing and dragging. Month shows what is on each day: its first two titles and how many more, with a legend for the colors. "Show" picks which calendars appear on both.

Before you start

• Who: anyone with Planner on. Your "Show" choice is remembered in this browser.
• Plan: Planner is part of every plan, Free included. Your plan caps the open items, calendars and cycles a workspace holds (Plan & usage shows them).
• First: nothing.

Plan your week

1. Open Planner › "Week".
2. Type what needs doing in the capture line above the grid, such as Sync with Sam tomorrow 10am, and press Enter.
3. Drag any block to another day or time; it snaps to 15 minutes. Drag its bottom edge to change how long it lasts.
4. Drag entries from the "To schedule" tray onto a day to give them a time.

Choose which calendars show

1. Press "Show" in the view bar.
2. Switch calendars on or off: "Mine" (your items and cards), "Team", "Test schedules", "Report schedules" and "Hiring".
3. The button says how many entries are hidden. "Show all" brings them back.

Read the month

1. Open Planner › "Month".
2. Click a day to see it in the side panel, with its entries and "Add on this day".
3. Double-click the day, press Enter, or choose "Open My day" to open it. Arrow keys move between days.

Good to know

• The week starts on the day chosen in Planner settings. The All day row stays in view while the hours scroll.
• A day's heading opens it in Today, and dots under it count that day's passed and failed runs.
• The To schedule tray holds your open entries that are overdue, due this week or undated and still have no time.
• Moving one occurrence of a repeating item moves the whole series. To change one day, give that day its own item.
• Month shows each day's first two titles, "+n more" and how many are overdue, with a color bar for the worst health; on a phone, how many there are and a dot per product. There, Show also offers Whose items: Only mine, or Everything you can see on organization calendars.
• Your Show choice is remembered in this browser.
• The views are Today, Week, Month and Plan. "Download" in the … menu saves the days on screen as Excel or PDF.
• Phone and tablet: below 768 px "Show" opens a sheet, a List or Schedule switch shows either the lanes or the hours on Today, and the Week's Grid shows one day at a time.

If something goes wrong

• You cannot drag on the month: open the day to move things.
• An entry is missing: its calendar is switched off in Show.

Related

• /help/planner/quick-add
• /help/planner/schedule-your-day
• /help/planner/test-schedules-on-the-calendar