See your team's time and decide timesheets

Read everyone's week in the organization, approve or return timesheets, and run the Team time report.

In short

People whose role has See team time and decide timesheets get a Team tab: everyone's week in the organization, where each timesheet stands, and Approve week or Return it. Team leads can decide their branch's weeks where the organization allows it.

Before you start

Who: "See team time and decide timesheets" (an Organization Admin or Manager holds it). Team leads decide their branch's weeks where "Leads approve timesheets" is on.
Plan: Team time and timesheets are part of the Business and Enterprise plans.
First: make the organization your workspace.

Read the Team tab

Open Time tracker › "Team". Everyone in the organization is listed with their time on each day, their total and their timesheet's status.
Choose a team in "Team" to narrow the list. While timesheets wait, the list opens on "Waiting for you", where you can tick and approve them together; "Everyone" lists the rest. The count sits under the table, a page at a time.

"Of expected" sets each person's time against what they were expected to track: their daily target over the organization's working days of the week so far. Someone without a daily target shows "No daily target". Under the table, "Where the time went" reads the week by tag and by work, each with its share; work on a record you cannot open is one line without a title. The download adds expected hours and, where three or more people tracked time, the time by tag and by record.

Approve or return a week

Press a person's name, or "Review" beside a submitted timesheet. Their week opens with the entries day by day.
Read the entries of the week. A linked record shows its title only if you can open it yourself; otherwise the entry shows no title.
Press "Approve week" to approve it - this locks the week.
Or press "Return it", say what should change and press "Return week". The person reads your note in their inbox and on their week.

Team reports

Reports has Team time: the organization's tracked time for any period by person, by team, by tag and by piece of work, with exports to Excel, Word and CSV. Someone in two teams counts in both. Work on a record you cannot open is listed without its title. Team workload shows hours by person to the people who can see team time; everyone else sees team totals only, where three or more people of a team tracked time.

Time on a board shows each card's estimate beside its time, and sets the done cards with an estimate against the hours tracked on them in the period: by estimate, and as hours per estimate point.

Good to know

The Team tab appears only in an organization whose plan includes Team time and timesheets.
A team is a way of looking, not a boundary: the role covers the whole organization. Only time tracked in this organization is shown.
Your organization may turn on "Leads approve timesheets" in Settings › Policies. Then a team's lead or deputy may approve or return the weeks of the people in the teams they lead, but never their own. Their Team tab shows "My branch": those weeks, waiting ones first. It never shows the whole team's week or the Team time report.
When the plan stops including Team time and timesheets, the Team tab, decisions and the Team time report stop. Nothing is deleted, and approved weeks stay locked.
Choose several waiting weeks in the table and press "Approve N weeks" to approve them together. A week that changed meanwhile, or still has a timer running, is left as it was and named with the reason.
Where your organization lets team leads approve timesheets, a lead sees the week of the people in the teams they lead under Team, Week - read-only, without their own time and without anyone outside their teams - and their timesheets under Team, Timesheets.
In "Ask or do", "How many hours did my team log last month?" gives the total of a team you may read: to a lead, a team they lead, and to someone with this role, any team. It is a number to the nearest hour, by tag or client if you ask, never split by person.

If something goes wrong

"Seeing the team's time and deciding timesheets is for managers. Ask an organization admin."
"Someone else decided at the same moment": look at the timesheet again.
A person's week is missing: they tracked it in their personal workspace, which is never shown.

/help/time-tracker/timesheets
/help/time-tracker/who-sees-your-time
/help/organizations/organization-policies